Accounts Payable Specialist

Company: Southern Scripts
Location: Orlando
Posted on: May 1, 2024

Job Description:

Accounts Payable SpecialistRole and ResponsibilitiesThe Accounts Payable Specialist (Remote) works closely with Accounting Team members under the general supervision of the Custodial Manager and is responsible for providing support with Accounts Payable and Payment Processes. Also provides excellent customer service while always maintaining high Company standards in professionalism and strict confidentiality. Assesses office procedures and makes necessary changes to improve office functioning. May assume responsibility for training, assigning, and checking work of subordinates. Performs administrative support duties. Serves as a contact person for other employees or the outside public. Communicates with internal and external offices to obtain or share information. Ensures administrative details are completed.

• Assists with maintaining current vendors.
• Works with Pharmacy Networking with new vendor set ups.
• SoloRx/RxC Cervey to research to perform daily duties.
• Assists with vendor ACH Payment Setup.
• NPI & NCPDP Setup.
• Dynamic Payment type, Net Terms, & Payment Terms.
• At times may assign payment tasks to the Team.
• Works on special task to clean up vendor's outstanding balances.
• Assist Manual Claim Tickets.
• Assist Chain Payment.
• Assist with Prompt Payments, for states such as Mississippi, Wyoming and others as the laws change.
• Perform regular audits on Vendor balances to assure all invoices that can be paid are paid.
• Perform daily payment audit, to assure all payments have a invoice associated with it, and remits have been pushed through to the pharmacies, report finding to the Accounting Manager weekly.
• Maintain and secure records necessary for 1099 compliance.
• Maintain and update pharmacy vendor files with changes in tax identification numbers, NPI numbers, and contact information with the assistance of the Pharmacy Network Team.
• Perform remittance research as needed to correct payments or TRN# issues.
• Maintain confidentiality of information and data at all times.
• Proactively communicate on a daily basis to ensure issues and workflow priorities remain on target.
• Assist with projects as needed and perform other duties as assigned.
• Abide by all obligations under HIPAA related to Protected Health Information (PHI).
• If a HIPAA violation is discovered, whether individually or by another, you must report the violation to the Compliance Officer and/or Human Resources.
• Attend, complete, and demonstrate competency in all required HIPAA Training offered by the company.
• Flexibility to understand, appreciate and embrace that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.Required Skills and Competencies
  • Ability to work with peers in a team effort.
  • Familiar with general Accounts Payable and Reconciliation Process.
  • Strong organizational and time management capabilities.
  • Excellent written, verbal, and interpersonal communication skills.
  • General knowledge of Accounting Software "Dynamics Nav".
  • Ability to quickly learn specialized PBM software application.
  • Intermediate knowledge in Microsoft Word and Excel, must be able to use pivot tables.
  • Detail oriented, with successful experience in meeting multiple deadlines.
  • Aptitude for providing excellent customer service.Position Type and Expected Hours of Work
    • Full-time/Hourly/Non-Exempt
    • Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 8:00AM to 5:00PM CST. We cover clients from West to East Coast, work times must be adjusted to cover meetings in all time zones. Ability to work extended hours, weekends, and holidays pursuant with industry demands.Required education & Experience
      • Knowledge of Accounting software "Dynamics Nav": 2 years
      • General Booking Keeping Experience: 5 years
      • Bank Reconciliation processes: 2 years
      • Account Payable processes: 5 years
      • Microsoft Word and Excel: 5 yearsPreferred education & Experience
        • Bachelor's or Associates degreeLiviniti, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Liviniti, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Liviniti, LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Liviniti, LLC employees to perform their job duties may result in discipline up to and including discharge. EOE M/F/D/V PIefd6f8da7c81-31181-34353779

Keywords: Southern Scripts, Pine Hills , Accounts Payable Specialist, Other , Orlando, Florida